5 the explanation why non-profits ought to embrace accounting software program


Non-profits are one of many few forms of organisations that appear to eschew the usage of correct accounting software program to handle their books! As NFPs are sometimes volunteer-based, and authorities or member-funded, they are often extraordinarily prudent with cash. However that doesn’t imply one must domesticate an advert hoc method to bookkeeping…

Whereas shoebox or Excel-based accounting nonetheless runs rife on this sector, with 2023’s highly effective accounting options available on the market (that are extra reasonably priced than ever) there are no excuses left.

So for those who’re an NFP, why do you have to emerge from the final century and embrace the far-reaching advantages of accounting software program to handle your monetary operations?

1) Monitoring donations and funds

Donations and fund-raising exercise dominate the monetary panorama of the non-profit sector. With the ability to correctly handle and report on donations and different funding sources sits on the coronary heart of sound NFP enterprise administration.

From membership charges to donations, fundraising, grants, tax concessions, and pledges, there are appreciable monetary implications to operating an NFP. Accounting software program will be set as much as deftly handle and report upon these funds for each inner administration and exterior compliance.

2) Consistency in accounting and bookkeeping practices

Being constant in your method to accounting and bookkeeping is significant for transparency, accuracy, and ease.

That is very true for NFPs who’ve a number of branches, places of work, or teams. Take Scouts SA (who occur to be avid Reckon customers), for instance.

Scouts SA have over 100 teams which till not too long ago, all used totally different advert hoc strategies and programs to do their accounting. You’ll be able to think about the headache of attempting to collate all that disparate knowledge.

Now, by rolling out reasonably priced accounting programs throughout all branches, they’re all on the identical web page.

“The challenges grew to become apparent when monetary info was provided in numerous codecs – business accounting packages that had been purloined from house companies, (and never essentially transferrable at a later stage), Excel spreadsheets of various states of experience, fantastically introduced folders with month-to-month dividers and copies of invoices and financial institution statements—proper right down to shoeboxes filled with screwed up bits of paper.”

3) Simply migrate knowledge to a greater platform

When you’re an NFP and have been utilizing one thing like Excel on your bookkeeping, chances are you’ll be caught in stasis, and maybe frightened or bothered by the thought of migrating your entire earlier knowledge. Fortunately most fashionable accounting apps can simply import your earlier monetary information and knowledge.

When you realise how simple it’s to migrate and consolidate knowledge from spreadsheets to accounting software program, it’s arduous to consider any lifelike boundaries to making the swap.

4) Transparency of operations

Whereas many enterprise fashions require transparency, significantly bigger corporations, NFPs require this with extra weight than most.

Once you deal with donations and public funds whereas performing a service for the group quite than a profit-generating enterprise having clear funds and taxes tasks is paramount.

Moreover, with the next stage of volunteerism, part-time interplay, and revolving roles like treasurers, transparency takes on new significance. In different phrases, it’s essential have a system of accounting, bookkeeping, and reporting that may be operated by a number of folks with ease. (When you’re reliant on disparate or paper-based programs that lend themselves to oversight this may be extraordinarily tough.)

5) Easy and correct authorities compliance

All companies should be accountable to authorities departments in numerous methods. A lot of this accountability centres on ATO compliance. So, the power to swiftly and precisely file taxes, apply for concessions, and submit BAS is a critical time saver.

Like most corporations, many NFPs might want to cope with:

  • payroll
  • taxes
  • GST
  • FBT
  • funding, items, and grants
  • volunteers vs staff.

On the subject of authorities compliance, submitting your monetary particulars straight out of your software program will save time and complications

How can accounting software program help NFPs?

Let’s do a fast overview of what NFPs can do with accounting software program to assist handle their operations:

  • observe and predict money move
  • report on your entire monetary facets
  • talk reviews with shareholders and stakeholders
  • pay workers
  • handle invoices
  • adjust to authorities necessities
  • observe bills and earnings
  • cope with GST.


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